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Division Finance & Business Administrator – State Prog Admin Coordinator

Published
February 1, 2025
Location
St. Paul, MN

Description

Job Details

Working Title: Division Finance & Business Administrator
Job Class: State Program Administrator, Coordinator
Agency: Health Department
Job ID: 83479 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers. Open to bidders through 02/02/2025. Date Posted: 01/27/2025 Closing Date: 02/10/2025 Hiring Agency: Minnesota Department of Health Division: Community Health Division Work Shift: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $36.71 - $54.60 / hourly; $76,650 - $114,004 / annually Classified Status: Classified Bargaining Unit: Minnesota Association of Professional Employees (MAPE) FLSA Status: Exempt - Administrative Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Community Health Division within the Minnesota Department of Health is seeking a Finance & Business Administrator to direct budget, financial planning, internal accounting, procurement, and expenditure evaluations and corrections to ensure effective and efficient operation of a large Division while providing effective leadership to diverse program areas. The incumbent of this position is responsible for contractual documentation and obligations, financial reporting, contract staffing resources, training, documentation, and providing subject matter expertise to others in the Division, as well as operational financial support to Division Management.

Primary Job Responsibilities:
Develop and implement auditable financial planning, budget, and reporting systems that incorporates data on staffing & payroll, supplies, and program specific systems so that the Division has accurate and timely financial information needed for decision-making and communications with customers and partners. Consolidate data from multiple financial and CHD systems so that current analyses, financial planning, and operational functions are effective and meet the needs of the Division. Maintain and improve contracts management system within the division, and direct program managers and staff in the development of contractual agreements, professional/technical contracts, and outgoing grant agreements so that contracts comply with state and federal requirements. Lead the Division's response to all aspects of state and federal fiscal year end and biennial transitions and conduct comprehensive analysis of CHD costs to communicate results so that Division management is informed of current activities and future program needs. Advise and consult with leadership on development of staffing resource initiatives, review approval of staffing contracts, and monitor Division operations so that objectives are met. Document procedures, maintain sufficient records of activities, develop and deliver trainings so that financial processes are easily accessible and understood by end users. Assist Division leadership on any matter assigned while upholding an understanding of diversity, equity, and inclusion in the workplace so that the Division is prepared and responsive to issues as they arise.
This position will have the option of teleworking; however, it will be based on the business needs of the unit and is at supervisory discretion. This position is eligible for telework to applicants who reside in Minnesota, Wisconsin, Iowa, North Dakota or South Dakota. Position locations will be determined by the top candidate and will be based out one of the following MDH district office locations: St. Paul, St. Cloud, Duluth, Rochester, Marshall, Mankato, Bemidji, Fergus Falls.

Occasional travel to in-person meetings may be expected. Reimbursement for authorized business travel expenses is provided according to bargaining unit guidelines.

Qualifications

Minimum Qualifications

To ensure proper credentialing, the following minimum qualifications must be clearly demonstrated in the applicant's work experience, with clear dates of employment included.

Four (4) years of experience working in governmental budget and fiscal management with two (2) of those years spent utilizing complex financial accounting systems and reporting.

Minimum Qualifications to be assessed at interview:
Knowledge of accounting and budgeting principles and practices. Ability to prepare and interpret complex financial reports. Ability to research, organize, analyze, execute, and evaluate financial data. Ability to communicate effectively, both verbally and in writing, with a wide variety of audiences. Ability to demonstrate an understanding of diversity, equity, and inclusion, and actively engage in activities to promote an inclusive work environment for all.
Degree Equivalencies:

A related associate degree may be substituted for six (6) months of experience. A related bachelor's degree may be substituted for one (1) year of experience. A related master's degree may be substituted for one and a half (1.5) years of experience. A related doctorate degree may be substituted for two (2) years of experience.

Preferred Qualifications
Bachelor's degree in finance, accounting, business management, or related field. Experience using the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) online financial, procurement, and reporting system. Experience working in public health finance administration. Knowledge of State of Minnesota Department of Health policies, procedures, practices, and operations.
Additional Requirements
This position requires successful completion of a background check and employment reference check. This employment does not require a valid driver's license, but it may demand travel, which the candidate will be responsible for meeting.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Laura Jones at or 651-201-4842 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Laura Jones at .

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity, and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth
Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email and let us know the support you need.