Job Class: Office and Administrative Specialist, Intermediate Agency: Pollution Control Agency Job ID: 85931Location: St. PaulTelework Eligible: NoFull/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersDate Posted: 04/30/2025Closing Date: 05/12/2025Hiring Agency/Seniority Unit: Pollution Control Agency / Pollution Control-AFSCMEDivision/Unit: Operations Division / Facilities Support UnitWork Shift/Work Hours: Day ShiftDays of Work: Monday - FridayTravel Required: Yes - Up to 10% of the timeSalary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 206 - Clerical/AFSCMEWork Area: OPFLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position exists to perform advanced facilities administrative support and assistance to Minnesota Pollution Control Agency (MPCA) staff and visitors. This position will coordinate and purchase service/retirement/recognition awards, print service certificates along with manage vendor purchase orders and approve vendor invoices for payment; print and distribute agency business cards; maintain agency preferred title database; assist with U.S. Postal mail distribution, agency shipping and receiving, print large copy jobs and triage facility maintenance requests. This position will assist the Fleet Manager with fleet coordination that could include transporting vehicles for scheduled maintenance and repairs, moving vehicles in parking lots as needed, inflating tires, charging batteries, driving vehicles to gas station to fill gas tank and take vehicle through car wash. The incumbent will provide back-up support to other areas of the Facilities Support Unit such as the front desk and answering the main line telephone.
Qualifications
Minimum Qualifications
Typing/keyboarding skills with proficiency in word processing software such as Microsoft Word and other computer software sufficient to produce letters, legal documents, and reports correctly and efficiently.
Customer service skills sufficient to serve the members of the public and internal staff and management in an effective and courteous manner.
Basic principles, practices and techniques of database management sufficient to carry out administrative tasks and compile accurate information.
Ability to communicate with others and understand information.
Human relations skills sufficient to maintain good working relationships with agency staff and external customers.
Possess a valid Driver's license (see additional requirements).
The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Preferred Qualifications
Working knowledge of Microsoft products, Tempo & OnBase software.
Ability to work independently on projects and actively participate as a team member.
Ability to set priorities and organize work in order to carry out daily tasks and meet established timelines.
Excellent problem solving and analytical skills.
Excellent communication skills including listening skills.
Working knowledge of the policies and procedures of the United States Postal Service and Central Mail.
Physical Requirements
With the use of equipment, requires daily and frequent transport of items such as file boxes and other materials typically weighing 50 pounds.
Additional Requirements
This position requires successful completion of the following:
A driver's license is an essential function of this position. This requires possession of an unrestricted Class D Driver's License. The job offer is contingent on confirmation of a valid driver's license AND a satisfactory driver's license record check. Requires a Class D driver's license: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds. This is a basic driver's license.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Adriunna Yang-Her at or 651-757-2353 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Adriunna Yang-Her at .
About Pollution Control Agency
Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.
Working together to improve the state we love.
What do Minnesota's State employees have in common? A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVFDiabetes careDental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional developmentTuition reimbursementFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email and let us know the support you need.
